Fair Employment Practices | A comprehensive list of protected classes, including race, color, country of ancestry, religion, pregnancy, childbirth, and related medical conditions, disability (physical or mental), age, gender, and sexual orientation, are listed in the State Fair Employment Practises Act (FEPA), which applies to employers with four or more employees.
According to the FEPA, harassment motivated by these criteria is unlawful discrimination.
Retaliation against someone who opposes, reports, or helps another person resist unlawful discrimination is likewise prohibited by the FEPA.
Additionally, unless an undue hardship is present, an employer is not permitted to discriminate against a qualified individual with a disability who, with or without a reasonable accommodation, can perform the essential duties of their job. |
Equal Pay | A Rhode Island employer is not allowed to make any distinctions in the payment of wages based on a person's gender under the state's Wage Discrimination Based on Sex law. Additionally, it is against the law for an employer to pay female employees less in income or wage rates for doing the same or similar work to that performed by male employees. |
Pregnancy Accommodation | According to the FEPA, employers with four or more employees must make reasonable accommodations for any applicant or employee with a condition connected to pregnancy, childbirth, or a situation closely related to it, including breastfeeding or the need to express breast milk. |
Access to Personnel Files | Employees have the right to request a written inspection of the personnel files that were used to evaluate their qualifications for employment, promotion, further compensation, termination, or disciplinary action. This right must be exercised with at least seven days' notice and in writing. |
Whistleblower Protections | According to the Rhode Island Whistleblowers' Protection Act, employers are not allowed to fire employees for reporting a violation unless they believe the individual is lying.
Employees who report or intend to report a violation of a law, rule, or regulation to a public body, take part in a whistleblower investigation, hearing, or inquiry, file a lawsuit, or refuse to break or help break the law, rule, or regulation are protected by the Act. |
Criminal Checks | Generally speaking, it is against the law for an employer with four or more employees to ask a job applicant about their criminal history. |
Ban the Box | Employers in Rhode Island are not permitted to inquire about a job applicant's criminal past on the initial application if they have four employees or more. |
Drug Testing | If an employer extends a conditional employment offer, permits the applicant to deliver the test sample in private, and confirms positive test results with a licensed lab, the candidate may be required to submit to a test of their blood, urine, or any other body fluid or tissue. |
Minimum Wage | With few exclusions, Rhode Island's minimum wage is $13 per hour. |
Overtime | According to Rhode Island law, an employer must pay nonexempt workers overtime at 1.5 times their usual salary for any hours worked over 40 in a workweek. |
Meal Breaks | Employees who work at least a six-hour shift must receive an unpaid meal period of at least 20 consecutive minutes, while those who work at least an eight-hour shift must receive an unpaid meal period of at least 30 straight minutes. |
Breastfeeding Breaks | According to Rhode Island law, unless doing so would cause an undue hardship, an employer must give an employee a reasonable amount of unpaid break time each day to breastfeed or express breast milk for her young child. |
Child Labor | All minors are not allowed to operate or help in operating any machinery or work in any dangerous vocations. Children under 16 and 14, respectively, may not work in manufacturing, mechanical, factory, or commercial or industrial establishments. |
Health Care Continuation | Regardless of size, a Rhode Island employer must provide continuation of health care coverage to an employee and their covered dependents who lose coverage due to certain qualifying events, such as involuntary layoff, employee death, workplace discontinuation, and permanent reduction in workforce size. |
Temporary Disability Insurance | When an employee cannot work owing to a sickness or accident unrelated to their job or due to pregnancy, miscarriage, or childbirth, they are eligible to receive up to 30 weeks of wage replacement benefits annually under the Rhode Island Temporary Disability Insurance Act. |
Pay Frequency | According to Rhode Island law, unless an employee's salary is set at a biweekly, semimonthly, monthly, or annual rate, their employer must pay them weekly on scheduled paydays. |
Wage Deductions | According to Rhode Island law, an employer may deduct money from an employee's paycheck if obliged to do so by a court order, a state or federal statute, or if the employee has given written consent. |
Family and Medical Leave | According to the Rhode Island Parental and Family Medical Leave Act (RIPFMLA), companies with 50 or more workers must offer eligible workers up to 13 workweeks of job-protected unpaid leave during any two calendar years for situations like childbirth, adoption, serious illness of a covered family member, and the employee's serious illness. |
Paid Family Leave | In Rhode Island, paid family leave, commonly called temporary carer insurance (TCI), offers qualified workers job-protected time off to spend quality time with a newborn, recently adopted or newly placed foster kid, or to care for a chronically ill family member. Employees are qualified to receive TCI as a wage replacement benefit while on leave. |
Paid Sick Leave | The Healthy and Safe Families and Workplaces Act (HSFWA) mandates that employers in Rhode Island with an average of 18 or more employees provide paid sick and safe leave. |
Other Time Off Requirements | A Rhode Island employer must adhere to additional leave and time off laws, such as those governing school involvement leave, jury duty leave, court appearance leave, crime victim leave, military leave, emergency responder leave, family military leave, and day of rest requirements, in addition to the state's laws governing family and medical leave, paid family leave, and paid sick leave. |
Smoke-Free Workplace | The Public Health and Workplace Safety Act of Rhode Island forbids smoking in almost all enclosed public areas and workplaces, including break rooms, conference rooms, individual offices, employee lounges, and lavatories. |
Safe Driving Practices | In Rhode Island, using a hand-held personal wireless communication device to make or take a call, send or receive text, email, or instant messages is illegal. |
Final Pay | The standard rule is that terminated employees must get their final pay by the following regular payday and at the normal location. Holiday pay and earned but unused vacation pay are included in final compensation if the employee has worked for the company for more than a year.
Employers are typically allowed to pay up to $150 in earnings, salaries, or other benefits to payees in a specific order, beginning with the employee's surviving spouse. |